Cargill Office Assistant in General Santos City, Philippines

Office Assistant

Cargill provides food, agriculture, financial and industrial products and services to the world. Together with farmers, customers, governments and communities, we help people thrive by applying our insights and over 150 years of experience. We have 155,000 employees in 70 countries who are committed to feeding the world in a responsible way, reducing environmental impact and improving the communities where we live and work.

Description

This position will provide high level commercial support by processing invoices, filing, keeping records and documents, contract issuance/printing, other clerical functions and assisting the trade execution/customer service group within the delivery supply chain.

Invoicing:

  • Invoice all the Cargill DR, withdrawal from CEBU, CDO, DVO, GENSAN and SUBIC.

  • Receive DR’s from the branch, print, identify purchase and sales reference number.

  • Segregate invoices, take photocopy and send it to VIZ/MIN branches and Luzon customer.

  • Update all the delivered invoices.

Filing:

  • File all the documents as per customer’s folder

  • Contracts, Purchase Order, Invoices, Cargill DR, Provisional Receipts and Collection Receipts

Contracts:

  • Follow up with Merchant to Input all bookings in CTS, take printout all the bookings

  • Collect Merchant’s signature on all the printouts and send to the branch Purchasing Manager.

  • Ensure that after every one-week customer signed contracts sent to BGC Office.

Other:

  • Enter all the invoices in excel file.

  • Follow-up for collection in Mindanao Branch

  • Coordinate with the branch personnel

  • Arrange all the file / boxes then send to lane moving.

  • Prepare the invoices for book binding.

Qualifications

Required Qualifications

  • Experience in the role 1-2 years

  • Secondary education

  • Proficient with Microsoft Excel, Word, PowerPoint, Outlook

  • Strong in written and verbal Englishcommunication skills

Preferred Qualifications

3-5 years of experience

Job Administrative/Support Services

Primary Location Philippines-12-General Santos City

Schedule Full-time

Job Type Standard

Shift Day Job

Req ID: GEN01626

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