Cargill Administrative Assistant in Bucharest, Romania

Administrative Assistant

Cargill provides food, agriculture, financial and industrial products and services to the world. Together with farmers, customers, governments and communities, we help people thrive by applying our insights and over 150 years of experience. We have 155,000 employees in 70 countries who are committed to feeding the world in a responsible way, reducing environmental impact and improving the communities where we live and work.

Description

Temporary Contract - 6 months

Reports to : Commercial Support team coordinator

Location : Bucharest office.

Positionpurpose:

Under general supervision,applies basic knowledge to perform moderately complex, routine to variedadministrative work steps within established procedures and processes relatedto delivery of operational/ functional services for individuals and work group.

Being in strong relationship withCommercial, Trade execution, Customer Service and Finance teams, this positionsbrings to the holder a whole perspective on the business, both in supply andsales side.

MainResponsibilities:

  • Accuratelyand timely register and edit all sales and purchase contracts and/ or addendum according to received specifications from Merchants, Origination Managerand Field representatives, following the clear guidance provided by legaldepartment, in company’s dedicated systems, to reflect the true nature of thebusiness concluded, in due time indicated in the procedures or establishedinternally in the department through defined work flow;

  • Registerand update market, credit and limits for suppliers/ customers. Ensuredocumentation for the all the limits requests meets internal procedure;

  • Accuratelyand timely register in company’s operating system all modificationsrequired by Merchants, Field representatives, Origination Manager, tradeexecution teams - according to working procedure and after the approval of theproduct line merchant; Change contract status in company’s operating system,according to contract format (copy or original) as soon as the contract isreceived; Create new partners in ERPsoftware based on the procedure.

  • Archiveall received contracts/ addendum (original/ copy) from partners, both saleand purchase, in specific folders according to contract number; always check ifall info on the contract is compliant with system information, correctly and indue time; Scan and archive all contracts/ addendum in due time and correctly,in their specific file; provide other departments with required documentation;

  • Follow upon contracts compliance and document flow – send documents to be signed andensure recovery of originals from partners;

  • Others - Back-upfor colleagues and any other duties as assigned.

Qualifications

Required Qualifications

  • High-school degree;

  • Previous experience in contract and datamanagement, creating reports, handling information for Databases;

  • Experience with gathering various data fromdifferent sources is an advantage;

  • Understanding commercial terms and variousclauses of a commercial contract;

  • English language – Intermediate level;

  • Computer proficiency: Excel, Word, Outlook,Access;

  • SAP, knowledge is preferable;

  • Analytical skills and attention to details;

  • Organized and structured approach towards dailyactivity;

  • Result oriented, task prioritization, can actwith little or no supervision;

  • Self-motivated, curious and eager to learn;

  • Sociable, builds collaboration relations easily;

  • Works well under time pressure.

  • Integrity, courage, conviction;

  • Optimistic, pro-active attitude;

Our Offer

In return for your expertise and commitment, we will provide a fast paced stimulating international environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the largest and most solid private companies in the world.

Interested? Then make sure to send us your CV and cover letter in English today.

Follow us on LinkedIn: https://www.linkedin.com/company/Cargill

Job Administrative/Support Services

Primary Location RO-B-Bucharest

Schedule Full-time

Job Type Standard

Shift Day Job

Req ID: BUC00213